A thank you email after an interview shows good manners and keeps your name fresh. It is short, goes out within 24 hours and names the job. It also adds one useful detail about why you are a strong fit.
Below are 5 thank you email samples for in-person, phone, video and panel interviews, followed by a free builder with three starting points. Make your own, then print it or copy it.
AdvertisementThe names, employers and numbers in these emails are fictional examples. Replace them with your own true information.
5 Thank You Email Samples After an Interview
Quick jump: In personNursePhoneVideoPanelFree thank you email builder
Thank You Email After an In-Person Retail Interview
Dear Mr. Brooks,
I am writing to thank you for meeting with me today about the Retail Salesperson position at Pinecrest Home Goods. Walking the sales floor with you and seeing how your team greets every customer made me even more excited about the job.
You mentioned that you want a salesperson who knows the products and keeps customers coming back. In 6 years of retail work, I have kept a 4.8 out of 5 customer rating and grown my sales 20%, and I would bring that same steady work to your store.
I would be glad to answer any other questions. Thank you again for your time and for the tour.
Sincerely,
Nicole Harper
(555) 010-1704 | nicole.harper@email.com
Thank You Email After a Nursing Interview
Dear Ms. Whitfield,
Thank you for interviewing me today for the Registered Nurse position at Westbrook Community Hospital. Meeting your unit team and hearing how closely nurses and doctors work together confirmed that this is where I want to build my next chapter.
We talked about patient safety and handoffs. On my current medical-surgical unit, a shared handoff checklist helped raise patient satisfaction from 86% to 94% in 18 months, and I would be happy to share how we set it up.
This role is my first choice. I would appreciate hearing about the next steps in your hiring process, and I am glad to send any other documents you need.
Sincerely,
Gregory Nelson, RN
(555) 010-1717 | gregory.nelson@email.com
Thank You Email After a Phone Interview
Dear Mr. Greene,
I enjoyed speaking with you by phone today about the Customer Service Representative position at Bluestone Energy Services. Hearing how your team helps customers through storms and outages made me eager to be part of it.
You asked how I handle upset callers. I would add one more example: a call checklist I built cut repeat calls by 25%, and I solve 92% of issues on the first call. Calm listening and clear next steps are how I keep callers confident.
Thank you for your time and for the helpful overview of the team. I look forward to hearing from you, and I am available for a second interview whenever it suits your schedule.
Sincerely,
Sharon Roberts
(555) 010-1729 | sharon.roberts@email.com
Thank You Email After a Video Interview
Subject: Thank You – Office Clerk Video Interview
Dear Ms. Rivera,
This message is to thank you for our video interview about the Office Clerk position at Lakeshore Medical Billing. Learning how your office keeps records accurate for hundreds of patients each month made me even more interested in the role.
Accuracy came up several times, and it is my strongest skill. I enter about 150 records a week with 99% accuracy, and I balance daily totals for 5 registers every night. I would bring that same careful work to your billing team.
Thank you again for your time. If it would help, I can send a sample of the reports I prepare, and I would welcome the chance to hear about the next steps.
Sincerely,
Dennis Walker
(555) 010-1736 | dennis.walker@email.com
Thank You Email to a Panel of Interviewers
Subject: Thank You – General Manager Interview
Dear Mr. Lopez, Ms. Chen and Mr. Davis,
Thank you for meeting with me today about the General Manager position at Redwood Logistics. Your panel’s questions about safety, service and teamwork were thoughtful, and the tour of the warehouse showed me the pride your team takes in its work.
Mr. Lopez, you asked about improving on-time delivery. Over 3 years, my team raised on-time delivery from 91% to 98% by moving to daily route reviews, and I would use a similar plan to support your goals. Ms. Chen, thank you for explaining your growth plans, which match my experience leading a team of 40.
I would welcome the chance to discuss the role further. Thank you again for your time and consideration.
Sincerely,
Laura Bennett
(555) 010-1748 | laura.bennett@email.com
Free Thank You Email Builder
Step 1. How was your interview?
Step 2. What do you want to lead with?
Step 3. Tap the lines to add. Three to five is plenty.
Step 4. Click any text in the email below and type or modify to make it yours.
Replace the name, job, employer and every detail with your own true information, and mention something you really discussed. Send it within 24 hours of the interview.
Subject: Thank You – Retail Salesperson Interview
Dear Ms. Anderson,
I am writing to thank you for meeting with me today about the Retail Salesperson position at Seabrook Retail Group. Seeing how your team welcomes every customer made me even more excited about joining it.
Thank you for taking the time to speak with me by phone about the Retail Salesperson position at Seabrook Retail Group. Hearing how much your team cares about customers made me even more excited about the role.
This note is to thank you for our video interview for the Retail Salesperson position at Seabrook Retail Group. Hearing about your plans for the new store made me eager to help.
As we discussed, you need a salesperson who keeps customers coming back. In 6 years of retail work, I have kept a 4.8 out of 5 customer rating and grown my sales 20%, and I would bring that same steady work to your team.
You mentioned the busy holiday season, and I enjoy that pace. Last year, I helped about 80 customers a day during peak weeks and finished every shift with a balanced register.
Our talk about teamwork stayed with me. At my current store, daily huddles keep every shift on the same plan, and I would bring that habit to yours.
My experience with more than 500 products and point-of-sale systems matches what you described.
Here is one more example: a display change I suggested lifted department sales by 15%.
On your question about difficult customers, I would add that I resolve about 90% of concerns on the first visit.
This role remains my top choice.
I can start within 3 weeks.
I would be glad to answer any further questions.
I would appreciate hearing about the next steps in your hiring process.
Your customers and your team would get steady, friendly service from me.
References from my current manager are ready whenever you need them.
I am available for a second interview at any time that works for you.
Thank you again for your time and consideration.
My phone number is (555) 010-1477 if that is easier.
Sincerely,
Brandon Ellis
(555) 010-1477 | brandon.ellis@email.com
To save your email: press Ctrl+P (Windows) or Cmd+P (Mac) and choose Save as PDF. Only the email prints. To copy it, select the text inside the email and press Ctrl+C or Cmd+C.
Which Starting Point Fits You?
| Your interview | Builder choice | What to highlight |
|---|---|---|
| Met the interviewer at the workplace | In-person interview | Something you saw or heard on site and how you fit the team |
| Spoke by phone | Phone interview | A topic from the call and an example of the skill they mentioned |
| Met on Zoom or another video link | Video interview | A topic you discussed and what you would bring to the team |
How to Write a Thank You Email After an Interview
| Part | What to do | Source |
|---|---|---|
| Subject line | Name the job, such as Thank You – Retail Salesperson Interview | Indeed |
| Greeting | Use the interviewer’s name, in a friendly but professional tone | Indeed |
| Opening | Thank them for their time, name the job and the employer, and add the interview date if you like | Indeed |
| Specific detail | Mention a topic you discussed, or an example of a skill they asked about | Indeed |
| Fit | Restate your interest and tie your skills to the posting | Indeed |
| Close | Say you look forward to hearing from them, then add your name and contact details | Indeed |
- Write a clear subject line. Name the job.
- Greet the interviewer by name. Check the spelling in your notes or on the email signature.
- Thank them and name the job. Mention the employer in your first sentence.
- Add one specific detail. Refer to something you discussed.
- Restate your interest and fit. Use the skills from the posting.
- Close with a next step. Say you look forward to hearing from them and add your contact details.
When to Send It
| When | What to do |
|---|---|
| Right after the interview | Draft the email while the conversation is fresh, and take notes during the interview to catch names and details |
| The next day | Read it again, revise and proofread |
| Within 24 hours | Send it (Indeed’s advice for phone interviews, and a good rule for any interview) |
Subject Line Ideas
| Interview type | Subject line idea |
|---|---|
| Any interview | Thank You – Retail Salesperson Interview |
| Any interview (Indeed) | Thank you for our interview |
| Formal team (Indeed) | Thank you for your time during my interview |
| Phone interview | Thank You – Customer Service Representative Phone Interview |
| Video interview | Thank You – Office Clerk Video Interview |
What to Avoid
| Avoid | Why (Indeed) |
|---|---|
| Typos and grammar errors | They hurt the good impression you made |
| Thanks with no interest or skills | Restate your interest, skills and motivation too |
| Salary requirements | Leave pay for a later step |
| Apologizing or pointing out what went wrong | Keep the focus on your strengths |
| Voicing concerns about your fit | Stay positive and confident |
Mistakes to Avoid
- Waiting too long. Send it within 24 hours.
- Using a generic email. Mention something you really discussed.
- Writing too much. Keep it to three or four brief paragraphs.
- Misspelling a name. Check every name and email address.
- Typos. Proofread twice before you press send.
Thank You Email Checklist
Tick each item as you finish. You are ready to send when the counter reaches 10.
Frequently Asked Questions
When should I send a thank you email after an interview?
Within 24 hours. Indeed advises drafting it right after the interview while it is fresh, revising it the next day and sending it within 24 hours.
How long should a thank you email be?
Short. Indeed notes that interviewers often skim, and its examples run about three to four brief paragraphs. A good target is under 150 words (our suggestion).
What should the subject line say?
Name the job, such as Thank You – Retail Salesperson Interview. Indeed also suggests simple lines such as Thank you for our interview.
What should I include in the email?
A thank you for their time, your interest in the job, why your skills fit, a topic from the interview and a closing with your contact details. Indeed also suggests offering to answer questions and asking about next steps.
Should I send a thank you email to every interviewer?
Yes, if you have each person’s email address (our suggestion; the sources I reviewed do not say). Send a separate note to each one and mention something you discussed with that person, or send one note to the whole panel.
Should I mention salary in a thank you email?
No. Indeed lists salary requirements among the things to avoid. Wait for the employer to bring up pay.
Is it okay to send the email if the interview went badly?
Yes. Keep it positive and do not apologize. Indeed suggests you can add something you did not get to share, or a fuller answer to a question, without pointing out what went wrong.
Should I send a thank you email after a phone or video interview?
Yes. Use the same steps and name the interview type in your email. Indeed has separate advice for phone interviews, including sending within 24 hours.
What if I do not hear back after my thank you email?
Wait about a week, or the timeline the interviewer gave you, then send a short follow-up asking about the status (our suggestion).
Is a thank you email better than a handwritten note?
Email is faster and arrives while the hiring decision is still open (our suggestion). Use the email first; a handwritten note is an optional extra.
Conclusion
A good thank you email is quick, warm and specific. Send it within 24 hours, name the job, mention one thing you discussed and say you are still interested. Use the builder above to write yours today.
Related Reading
- Job follow up email samples
- Nurse thank you letter after interview
- Receptionist thank you letter after interview
- Waitress thank you letter after interview
Sources: Indeed Career Guide, How To Write the Best Thank You Email After Your Interview; Indeed Career Guide, How To Write a Thank You Email After a Phone Interview. The sample emails, names, employers and numbers are fictional.