Gone are the days when cover letters and resumes were sent out sealed in envelopes, addressed to the recipient, and put into the mailbox. While some people still do this – especially when hiring managers require them to specifically send cover letters and resumes in a “paper form” – mostly, these job application documents are sent through an email.
One would have thought that it will be easy to just attach the required documents and hit the send button, but that is not how it happens. Some people do not mind sending out their documents without writing anything in the email. In actuality, this is perceived with distaste. You must write something in the email to connect with a hiring manager. It doesn’t have to be anything too detailed, but something that can pass off as courtesy. The body of the email must never be left empty. Even if you write two lines (well, two lines are not really recommended), you must say why you are sending the email in the first place.
The format of an email of this sort is not too confusing or complicated. Once you have addressed the email properly, choose a befitting subject line. It could be something as simple as Reference: Advertisement in The Daily Ads. If the advertisement has stated that you write something specific like the designation that you are applying for, write what is requested. And this is what the email should be like:
Email Subject:- Re: Editor Position Application (Ref # 2055)
Dear Sir / Madam:
Seeing the requirements section of your job advertisement for an Editor’s position came as a surprise, as the required qualifications that you have posted in it are spot on with the skill set that I offer. Taking the liberty of reaching out to you to offer my services in this role, I would appreciate it if you would look through the attached email and cover letter, as requested in the advertisement.
Once you go through the set, you too will be able to gauge that I am a perfect fit for the position of an editor at your organization. Please feel free to call me at (000) 953-5275 or reply to this email if you need any information from me, which you do not find in the attached resume or cover letter.
I look forward to hearing from you soon.