Resigning from a job can be a sensitive situation, and it’s essential to leave on good terms.
A polite resignation letter reflects professionalism, appreciation for the opportunities provided, and a willingness to assist during the transition.
AdvertisementBelow are five examples of polite resignation letters, filled with data suitable for various circumstances and adjusted as per your request.
5 Polite Resignation Letter Examples
Example 1: Standard Resignation Letter
John Doe
123 Maple Street
Dallas, TX 75201
[email protected]
(555) 123-4567
December 18, 2025
Sarah Smith
HR Manager
XYZ Corporation
456 Elm Street
Dallas, TX 75201
Dear Sarah,
I am writing to formally resign from my position at XYZ Corporation, effective January 1, 2026.
I want to express my gratitude for the opportunities I have had during my time with the company. Working alongside such talented individuals has been a genuinely rewarding experience. I appreciate your guidance and support, which have significantly contributed to my professional growth.
I am committed to ensuring a smooth transition and will do everything possible to complete my current projects and assist in training my replacement. Please let me know how I can help during this period.
Thank you once again for everything. I look forward to staying in touch.
Sincerely,
John Doe
Example 2: Resignation Due to Personal Reasons
Emily Johnson
789 Oak Avenue
Austin, TX 73301
[email protected]
(555) 987-6543
December 18, 2025
Michael Brown
Operations Manager
ABC Industries
123 Pine Street
Austin, TX 73301
Dear Michael,
I am writing to inform you of my resignation from ABC Industries, effective January 1, 2026. This decision comes after careful consideration and is primarily due to personal reasons that require my immediate attention.
I wholeheartedly appreciate the support and opportunities I’ve received during my tenure. The experiences I’ve gained and the relationships I’ve built here will always be valued.
I assure you of my commitment to a seamless transition and can assist in whatever way necessary to transfer responsibilities effectively.
Thank you for understanding. I hope to maintain our connection in the future.
Best regards,
Emily Johnson
Example 3: Resignation for a New Opportunity
Robert Smith
321 Birch Lane
Fort Worth, TX 76101
[email protected]
(555) 543-2109
December 18, 2025
Jessica White
Director of Sales
Global Tech Solutions
654 Spruce Street
Fort Worth, TX 76101
Dear Jessica,
I hope this message finds you well. It is with mixed emotions that I submit my resignation from Global Tech Solutions, effective January 1, 2026. I have accepted an offer for a new position that aligns with my long-term career goals.
I am incredibly grateful for the time I’ve spent here, and for the support, mentorship, and friendship you and my colleagues have offered me. I will cherish the memories and skills I have acquired during my time at Global Tech Solutions.
To ensure a smooth transition, I am more than willing to assist in training my successor and wrapping up ongoing tasks. Thank you for your understanding, and I hope to keep in touch as I embark on this new chapter in my career.
Warmest regards,
Robert Smith
Example 4: Resignation While on Maternity Leave
Laura Martinez
456 Cedar Drive
San Antonio, TX 78201
[email protected]
(555) 321-6547
December 18, 2025
David Wilson
Project Manager
Future Innovations
789 Willow Way
San Antonio, TX 78201
Dear David,
I am writing to formally resign from my position at Future Innovations, effective January 1, 2026. This decision has come during my maternity leave and has been made after much thought regarding my family’s needs.
I want to extend my heartfelt thanks for the support and understanding you’ve provided throughout my time with the company. I have greatly enjoyed my role and will always appreciate the opportunities for growth and development I’ve received.
Please let me know how I can assist in transitioning my responsibilities smoothly during this period.
Thank you for your understanding. I hope to remain in contact, and I wish the team all the best in the future.
Sincerely,
Laura Martinez
Example 5: Resignation Due to Relocation
Kevin Brown
987 Pine Road
Houston, TX 77001
[email protected]
(555) 234-5678
December 18, 2025
Olivia Green
Regional Manager
Mega Retailers Inc.
111 Oak Street
Houston, TX 77001
Dear Olivia,
I am writing to formally resign from my position at Mega Retailers Inc., effective January 1, 2026. I have made the decision to relocate for personal reasons, which has prompted this departure.
I sincerely appreciate the opportunities I’ve had to learn and grow while being a part of such a dedicated team. Working here has been a truly enriching experience.
I am committed to making the transition as smooth as possible and will be glad to assist in any way I can during my remaining time.
Thank you for your support and understanding. I wish everyone at Mega Retailers Inc. continued success.
Best wishes,
Kevin Brown
Conclusion
These resignation letter examples illustrate how to maintain professionalism and politeness while parting ways with your employer. Regardless of your reason for leaving, crafting a courteous resignation letter is crucial for preserving relationships and ensuring a positive exit. Tailor these examples to fit your specific situation while conveying your appreciation for the experiences gained.