Payroll Clerk Job Description

Updated September 20, 2018

If you get paid on time, you need to admire the payroll clerk of your company! Payroll clerks hold a significant position in any organization. They create an essential link between the accounting and human resources department as far as payrolls are concerned. Payroll clerks are hired to ensure that appropriate processing of payroll data is managed in a time efficient manner. They ensure that employees are paid on time by dealing with deductions, bonuses, and time stamps.

A payroll clerk’s duties involve collecting and calculating employee attendance and salary data. They are responsible for updating payroll records when changes occur and managing savings deductions appropriately. They estimate employees’ work hours and post salary information according to calculations. They are also required to calculate how much tax an employee is supposed to pay according to tax policies and then deduct the amount from salaries before making out checks or direct deposits.

Payroll Clerk

Payroll Clerk Duties and Responsibilities

• Compute employees’ earnings in accordance with the timesheets and attendance status
• Initiate payroll activities on a periodic basis
• Perform direct deposit duties or prepare and hand out checks to employees
• Ensure that the appropriate authorities sign all checks in a time efficient manner
• Ensure factoring of time off or sick leave
• Check statuses of employees in terms of exemption and non-exemption
• Compile employee time and production information
• Record employee transfer information
• Prepare periodic earnings reports and document nontaxable wages
• Calculate commissions and process garnishment requests
• Process pay-card payments and deposit payroll taxes
• Ensure employment verification before payroll management
• Complete time corrections and review course increment applications
• Enter tax data and audit necessary information
• Communicate salary deduction, processing and tax information to employees
• Manage discrepancies in entered data
• Answer questions regarding payroll procedures and tax deductions
• Balance payroll runs, and enter information into the employee database
• Manage processes such as billing and invoice payments
• Review time cards for accuracy purposes
• Input data akin to a change of employee addresses and terminations and transfers
• Keep information confidential to protect payroll operations
• Calculate social security taxes and workers compensation payments