Word Processing Operator Job Description for Resume

Updated on: July 29, 2017

Position Overview

A word processing operator is an individual who is hired across many industries to provide efficient documentation support to a company’s administrative and clerical staff.

People working as word processing operators are required to handle a lot of typing and data entry work, particularly on company-specific or popular word processing software systems.

Since this work requires a lot in terms of accuracy and completeness, it is important for word processors to be exceptionally well-trained in operating and working with word processing software.

As a word processing operator, it is imperative that you are thorough in what you do. Determining what exactly the original source of a document says, and penning it down may seem like a piece of cake, but even a small error can make a huge difference in how a document or piece of reading is perceived.


Typically, a high school diploma or a GED is sufficient to work as a word processing operator. Excellent typing skills, the ability to use Windows applications and Microsoft Office products, excellent written, verbal and comprehension skills, and knowledge of working with administrative support teams are prerequisites of working at this position.

If you have worked as an intern in an office environment previously, you will be able to understand and appreciate the work of a word processing operator in a more profound manner.

Here is a list of duties that one typically performs while working as a word processing operator:


Sample Job Description for Word Processing Operator Resume


• Look through provided documents to determine the type of information that needs to be transcribed to processed

• Ascertain that all provided information is accurate and to the point, and confer with administrative personnel in case something isn’t clear

• Operate computers to work with word processing software such as Microsoft Word (or other company-specific software)

• Perform heavy transcribing and typing from a variety of given sources, such as paper information, Dictaphones and audio tapes

• Review all the information that has been punched in and make revisions or corrections as required

• Proofread and check documents for accuracy, completeness and compliance with the requirements of each requester or department

• Set up document indexes and store and file texted information according to specified instructions

• Check all completed documents for spelling errors, using relevant software and error-checking techniques

• Plan and key in complex technical material, including graphs, charts and statistics

• Ascertain that all raw and inputted data is properly backed up, and stored in a confidential manner