IT Project Coordinator Job Description and Salary

Position Overview:

The IT Project Coordinator is an integral part of the project management team within an organization’s IT department.

This role is focused on facilitating the successful delivery of IT projects by ensuring that all administrative aspects are managed effectively.

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The IT Project Coordinator works closely with project managers, team members, and stakeholders to ensure that projects meet their objectives efficiently while adhering to defined budgets and timelines.

Key Responsibilities:

1. Project Planning and Coordination:
   • Assist in creating detailed project plans that outline tasks, timelines, and required resources.
   • Support the project manager in identifying project goals, deliverables, and milestones.
   • Coordinate with cross-functional teams to ensure alignment on project objectives and deliverables.
2. Communication Management:
   • Facilitate communication among project team members, stakeholders, and vendors.
   • Organize regular project meetings, track action items, and ensure follow-up on outstanding issues.
   • Prepare and distribute status reports to keep all stakeholders informed about project progress, risks, and changes.
3. Documentation Control:
   • Maintain accurate and detailed project documentation, including project status reports, meeting notes, and change requests.
   • Ensure that all project documents are stored in a centralized location accessible to relevant stakeholders.
   • Assist in conducting post-project evaluations to identify lessons learned and areas for improvement.
4. Resource Management:
   • Track project resources, including personnel, equipment, and budgets, to ensure that projects remain within scope and resources are allocated efficiently.
   • Collaborate with team members to identify any skill gaps and recommend training or additional resources as needed.
   • Work with finance departments to ensure timely processing of invoices and budget-related documents.
5. Risk Management:
   • Identify potential risks and issues that could affect project timelines or quality, documenting them appropriately.
   • Work with the project manager to develop mitigation strategies and contingency plans.
   • Monitor project risks and escalate issues to the project manager in a timely manner.
6. Stakeholder Engagement:
   • Act as a point of contact for stakeholders, providing information and coordinating feedback.
   • Build strong relationships with team members, stakeholders, and vendors to enhance collaboration and foster a positive project environment.
   • Engage stakeholders in the project lifecycle, ensuring their expectations and requirements are addressed.

Qualifications:

• Education: A bachelor’s degree in Information Technology, Computer Science, Business Administration, or a related field is typically required. Certifications in project management (like PMP or PRINCE2) can be advantageous.
• Experience: Previous experience in project coordination or related roles, with a preference for backgrounds in IT or software development environments.
• Technical Skills: Familiarity with project management software (such as Microsoft Project, Asana, or Jira) is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is also required.

Essential Skills:

• Strong organizational skills with the ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Excellent verbal and written communication skills for clear and concise reporting.
• Problem-solving capabilities, with a keen eye for detail and an analytical approach to challenges.
• Team-oriented mindset with the ability to work independently while collaborating with various departments.

Salary Information

The salary for an IT Project Coordinator can vary broadly based on factors including geographic location, industry, level of experience, and size of the organization. As of 2023, the average annual salary in the United States is reported to be between $55,000 and $85,000.

Salary Breakdown:

Entry-Level (0-2 years): Typically ranges from $45,000 to $60,000. Entry-level positions usually require some familiarity with project management, which could be obtained through internships or relevant coursework.

Mid-Level (3-5 years): Salaries commonly range from $60,000 to $75,000. At this level, candidates should have demonstrated experience in managing smaller projects or significant components of larger projects.

Senior-Level (6+ years): Experienced coordinators can earn between $75,000 and $90,000 or more. Senior positions often require extensive project management experience and proven leadership skills.

Additional Considerations:
Many organizations offer attractive benefits packages that may include health insurance, retirement plans, paid time off, and performance bonuses. Additionally, opportunities for continued education and professional development, such as attending workshops or obtaining further certifications, can also influence salary offerings and career advancement within the field.

In conclusion, the role of an IT Project Coordinator is vital for ensuring the seamless execution of projects, maintaining communication among stakeholders, and managing resources effectively. The position offers a promising career path within the IT sector, with competitive salaries and opportunities for growth.