Project administrators are specifically hired to provide administrative support to project managers, so that all assigned projects and modules can be handled effectively. They are responsible for managing budgets and expenditures, coordinating meetings, organizing events, tracking project statuses and ensuring that compliance regulations are met appropriately.
Hiring a project administrator means that you are giving each project a great chance to be successful. Since project administrators are involved in all stages of each project that is assigned to them, they are usually the first ones to know if a problem is about to arise. Working as a project administrator requires consummate skills in managing time, since deadlines are of great importance here.
Eligibility criteria to work as a project administrator includes a degree in business, along with some experience in a project coordination capacity. Moreover, it is important for project administrators to be proactive, possess exceptional supervisory skills, and know just how project planning works. If you have worked as a project coordinator or a project officer, there is a huge chance that your application will be considered highly when hiring a project administrator. Since resource coordination is one of the main work of a project administrator, it is important for them to be able to create and maintain effective liaison with people from diverse backgrounds.
Here is a list of job duties that project administrators are expected to perform:
• Look through project guidelines and determine its logistical requirements
• Confer with project managers and team members to provide them with information on available resources
• Create a list of required resources and make arrangements for them to be made available
• Assist project managers in developing project timelines and deadlines, and ensure that they are made clear to team members
• Plan financial budgets and ensure that all project modules are managed within the set budgetary limitations
• Monitor the progress of each project and take and acknowledge team members’ suggestions for process improvements
• Supervise each project module to ensure that guidelines are properly taken into account
• Assist in developing detailed project plans and ensure that deliverables are in sync with devised project plans
• Provide support in handling project evaluation and dissemination activities, and manage project scopes effectively
• Identify user training needs and coordinate efforts to ensure that training sessions are made possible
• Coordinate the activities of different departments to ensure that projects are managed effectively
• Resolve cross-functional issues at project levels and provide regular updates to the management