Executive Coordinator Resume Sample

Updated on April 1, 2018


Your resume for executive coordinator position should ideally reflect what you are as a professional – and a little bit of what you are as a person as well.

A resume that is a good amalgam of both these is almost always successful in earning interviews.

For the format, take a look at the following resume sample:




Executive Coordinator Resume Sample



Daisy Poldark

800 Noah’s Path| Rocky Point, NY 11774
(000) 854-2103 | [Email]

Highly Organized •  Profoundly Insightful • Exceptionally Competent

15+ years of extensive experience in providing comprehensive organizational and administrative support to executive units. Proficient in creating and managing schedules, aimed at ensuring smooth operational and administrative activities.

Skills & Competencies

• Information Compilation
• Scheduling
• Conflict Resolution
• Research
• Vendor Relations
• Needs Identification
• Correspondence Handling
• Workshops Organization
• Communications
• Special Events Handling
• Calendar Maintenance
• Inventory Handling

• Particularly effective in providing communications support and compiling departmental information
• First-hand experience in tracking metrics and communication history, by efficiently providing status updates on current projects
• Skilled in arranging special events such as seminars and presentations, and handling executives’ travel and accommodation arrangements
• Well-versed in creating and maintaining effective liaison with suppliers and vendors to ensure on-time delivery of office supplies and equipment

✓ Managed the details of 5 major official special events, without a single untoward incident transpiring
✓ Revamped the inventory system, making the process 55% more efficient than before
✓ Successfully replaced the age-old calendar maintenance system with a novel one, increasing the scheduling by a huge percentage
✓ Implemented an inter-departmental communications system, which helped decrease communication gaps between the departments


Conservation International, Rocky Point, NY | 2008 – Present
Executive Coordinator
• Open, sort and respond to incoming mail to assigned executive units according to established protocols
• Facilitate the operations system within the organization by preparing correspondence, reports, and research materials
• Maintain appointment and meeting calendars, arrange meetings and secure and prepare premises for special events
• Create handouts and other materials for workshops and training and oversee the details of hosting training and inductions
• Develop and maintain effective liaison between departments to ensure smooth flow of information
• Take and transcribe minutes of meetings and prepare follow-up materials for each assigned department
• Gather and complete grants information and create and maintain bridges with vendors and suppliers
• Maintain communications through periodic newsletters, social media, and weekly emails

Fiscal Note, Rocky Point, NY | 2001 – 2008
Front Desk Officer
• Welcomed visitors and customers as they arrived at the front desk and inquired into their purpose of visit
• Assisted in scheduling appointments between customers and executive unit members
• Manned the PABX, taking telephone calls and messages, and transferring calls to intended recipients
• Prepared correspondence such as letters and memos and handled both incoming and outgoing mail
• Created and maintained fruitful professional relationships with suppliers to ensure timely and accurate delivery of supplies and office equipment

Rocky Point High School, Rocky Point, NY – 1999
High School Diploma