It is important to communicate effectively with your manager when you’re not feeling well. This ensures professionalism is maintained. It also ensures that your responsibilities are managed during your absence.
This guide offers various sample emails for different situations. These emails help you convey your message clearly and ensure that you prioritize your health.
Sample Email 1: Simple Sick Leave
Subject: Sick Leave – [Your Name]
Dear [Manager’s Name],
I hope this message finds you well. I wanted to inform you that I’m not feeling well and will need to take a sick day today. I will ensure to keep up with any urgent matters remotely and will check in as needed.
Thank you for your understanding.
Best regards,
[Your Name]
[Your Position]
Sample Email 2: Request for Sick Leave with Duration
Subject: Sick Leave Request
Dear [Manager’s Name],
I am writing to let you know that I am feeling unwell and, unfortunately, will not be able to come to work. I would like to request sick leave for [number of days] starting today. I will make sure to keep you updated on my recovery and will hand over any pressing tasks to [Colleague’s Name] to ensure everything runs smoothly in my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Position]
Sample Email 3: Sick Leave with Medical Appointment
Subject: Sick Leave Notification
Dear [Manager’s Name],
I hope you are doing well. I’m reaching out to inform you that I’m not feeling well and have scheduled a medical appointment for today. As a result, I will not be able to attend work. I expect to return by [return date] and will keep you posted on my progress.
Thank you for your support.
Warm regards,
[Your Name]
[Your Position]
How to Write a Professional Not Feeling Well Leave Email
- Subject Line:
- Keep it clear and concise, e.g., “Sick Leave Notification” or “Sick Leave Request.”
- Salutation:
- Start with a polite greeting, such as “Dear [Manager’s Name],”.
- State Your Situation:
- Briefly explain that you are unwell, without going into excessive detail.
- Specify Duration:
- If applicable, mention how long you anticipate being out.
- Reassure Your Manager:
- Offer to manage urgent matters remotely or delegate tasks to colleagues if necessary.
- Closing:
- Thank your manager for their understanding, and end with a professional sign-off.
Frequently Asked Questions
Q: How much detail should I include about my illness?
A: Keep it brief and professional; there’s no need to disclose specific medical details.
Q: Should I mention a colleague who can handle my tasks?
A: Yes, it can be helpful to reassure your manager that responsibilities will be managed in your absence.
Q: What if I don’t know how long I’ll be sick?
A: It’s fine to mention you’ll keep them updated on your recovery.
Q: Can I send an email to my manager after work hours?
A: Yes, if you feel the need to communicate about your absence, do so when it’s convenient for you.
Conclusion
Crafting a sick leave email that is both concise and respectful can help maintain your professional relationships while prioritizing your health. Use the samples provided as a guide to write your own message.
Comments
John D.:
“This guide really helped me draft my email. Thanks for the samples!”
Admin Reply: Thank you, John! We’re glad to hear the samples were useful for you.
Sara L.:
“I always found it awkward to email my manager when sick. The tips made it easier.”
Admin Reply: We appreciate your feedback, Sara! It’s important to feel comfortable communicating about health.
Mike P.:
“Is it okay to text my boss instead of emailing?”
Admin Reply: Great question, Mike! It depends on your workplace culture, but usually, emailing is more formal and appropriate for such matters.