You write a cover letter when you are applying for a known vacancy.
On the other hand, you write a letter of inquiry when there isn’t an available job opportunity but you want to work for the company anyway.
By writing a letter of inquiry, you are doing two things: gauging if the company has a vacancy and letting the hiring manager know that you are available if one may arise in the future.
Letters of inquiry are not much different from cover letters. The difference is perhaps in the special circumstances that these are written in, as explained earlier.
When you write a letter of inquiry, you are basically trying to figure out if there is an open position for a job.
And if there is, the letter acts as a cover letter. Most letters of this sort are sent along with a resume – just in case. Some may be sent as standalone letters but that is rare.
A letter of inquiry will typically talk about the writer’s suitability for the job and how he or she can contribute to the success of the company.
Mention of skills and qualifications are a norm in inquiry letters as they serve as a selling point. Some people may even want to talk about their achievements.
See the similarity with a cover letter?
Here is a sample letter of inquiry for a job opportunity to provide you with an idea of what one looks like:
Sample Letter of Inquiry for Job Opportunity
99 Pine Street
Steamboat Springs, CO 13210
Kelly @ email . com
May 2, 2021
Mr. Scott Morgan
Manager Human Resource
91 Lake Drive
Steamboat Springs, CO 10297
Dear Mr. Morgan:
The breakthrough research being conducted at NextEra Energy is too exciting to miss out on! I am writing to inquire if there may be an open position for an executive secretary so that I too may contribute to this research. As a high-energy individual who has great attention to detail, I am positive that I can be immediately contributory to this project.
Comprehending deeply the fact that new projects require immediate and solid administrative support, I offer the following:
• Demonstrated expertise in handling schedules to save and smooth out work processes for executives.
• Hands-on experience in analyzing incoming memo submissions and reports in order to determine their significance and plan their distribution effectively.
• Proficient in conducting research and compiling data for presentations by executives and committees.
If there are no immediate openings for an executive secretary position at the moment, I would appreciate it if you would keep my resume (enclosed) in your files and contact me when there is one.
Thank you for your time and consideration.