A good interview invitation text is short, clear and friendly. It says who you are, names the role, offers a date and time and asks the candidate to reply. Candidates answer faster when scheduling takes one quick message.
Below are 10 free sample text messages for interview invitations, including phone, video, in-person, group, second-interview, reminder and follow-up texts. After them, use the free builder to write your own message, then print it or copy it.
AdvertisementAll names, companies, addresses and dates in the samples are fictional. Replace every detail with your own, and check each date and time before you send.
10 Sample Text Messages for Interview Invitation
Quick jump: BasicPhone screenVideoIn personGroup eventSecond interviewShortlistReminderFollow-upReschedule
Basic Interview Invitation Text
Are you available Tuesday, November 3 at 10:00 a.m. or Wednesday, November 4 at 2:00 p.m.? Please reply with the time that works best for you.
Thank you,
Megan Foster
Phone Screen Text
Are you free Thursday, November 5 between 9:00 a.m. and noon? Please reply with a time and the best number to reach you.
Thank you,
Kevin Brooks
Video Interview Text
Would Monday, November 9 at 1:00 p.m. work for you? If so, I will email the video link right away.
Best,
Laura Mitchell
In-Person Interview Text
Good morning, Alex. This is Patricia Hayes, the front office manager at Bellhaven Hotels. Thank you for applying for the Front Desk Agent position. We would like to meet you in person on Wednesday, November 4 at 11:00 a.m. at 220 Harbor Street, Portland, ME.
Please plan to arrive 10 minutes early and ask for me at the front desk. Can you confirm that you will attend?
Thank you,
Patricia Hayes
Group Interview Event Text
Hi Morgan, this is Brian Collins from Quillon Retail Partners. Thank you for your interest in our Store Associate openings. We are holding group interviews on Saturday, November 7 from 9:00 a.m. to noon at 410 Market Street, Columbus, OH.
Please reply with the arrival time you prefer and bring a copy of your resume. We look forward to meeting you.
Thank you,
Brian Collins
Second Interview Text
Hello Riley, this is Susan Bailey from Dunmore Analytics. Thank you for speaking with our team about the Data Analyst position. We would like to invite you to a second interview with our director, Mark Ellis.
It would be on Friday, November 13 at 3:00 p.m. and last about an hour. Please let me know if that time works for you.
Best,
Susan Bailey
Shortlist Invitation Text
Hi Jamie, this is Karen Wells, a hiring coordinator at Pinecliff Home Care. Good news: you are on our shortlist for the Home Health Aide position, and we would like to schedule an interview this week.
Are you free Tuesday at 4:00 p.m. or Thursday at 10:00 a.m.? Reply with your choice and I will send the details.
Thank you,
Karen Wells
Interview Reminder Text
Hi Chris, this is Tom Reynolds from Tarnwick Manufacturing, with a reminder about your interview for the Machine Operator position tomorrow, Tuesday, November 10 at 8:30 a.m.
Please check in at the main entrance, 1200 Industrial Way, Toledo, OH, and bring a photo ID. Reply YES to confirm that you can attend.
See you tomorrow,
Tom Reynolds
Follow-Up Text When There Is No Reply
Hi Pat, this is Nancy Cooper from Halcyon Ridge Bank. I reached out earlier about an interview for the Teller position and wanted to follow up. We still have openings on Monday, November 9 at 10:00 a.m. and Tuesday, November 10 at 1:00 p.m.
Please reply with the time that works for you by Friday at 5:00 p.m., and we will hold the spot.
Thank you,
Nancy Cooper
Reschedule Request Text
Hello Dana, this is Elaine Harper from Wexmoor Title Company. Thank you for your interest in the Closing Coordinator position. Our team needs to move your interview originally set for Tuesday, November 3.
Could you meet on Thursday, November 5 at 1:30 p.m. or Friday, November 6 at 9:00 a.m. instead? Please reply with the time that suits you, and thank you for your flexibility.
Thank you,
Elaine Harper
Free Interview Invitation Text Message Builder
Step 1. Who is sending the text?
Step 2. What kind of interview is it?
Step 3. Tap the lines you want to add. Three to five is plenty.
Step 4. Click any text in the message and type to make it yours.
Replace every bracketed placeholder with real details: the candidate’s name, your name, the company, the role, the dates and the address. Keep the message short and clear.
Hi [Name], this is [Your Name], a recruiter at [Company]. Thank you for applying for the [Position] role.
Hello [Name], this is [Your Name] from [Agency]. Thank you for your interest in the [Position] opening with our client, [Company].
Hi [Name], this is [Your Name], the hiring manager for the [Position] role at [Company]. Your application stood out to our team.
We would like to invite you to a phone interview that will take about 20 minutes.
We would like to invite you to a video interview with our team.
We would like to invite you to an interview in person at our office.
Are you free on Tuesday, November 3 at 10:00 a.m. or Wednesday, November 4 at 2:00 p.m.?
Please reply with a few times this week that work for you.
The conversation should take about 30 minutes.
You will meet with [Interviewer Name], [Job Title].
Our office is at [Street Address, City, State].
I will email the video link as soon as you confirm.
Please plan to arrive 10 minutes early. Visitor parking is in the front lot.
Please bring a copy of your resume and a photo ID.
If these times do not work, let me know and we will find another.
Please reply by Monday at 5:00 p.m. so we can hold your spot.
You can reach me at this number if you have any questions.
We look forward to speaking with you.
Thank you,
[Your Name]
[Company]
To save your message: press Ctrl+P (Windows) or Cmd+P (Mac) and choose Save as PDF. Only the message prints. To copy it, select the text inside the message and press Ctrl+C or Cmd+C.
What to Include in an Interview Invitation Text
| Part | What to write |
|---|---|
| Greeting | The candidate’s first name |
| Who you are | Your name, role and company |
| Purpose | The role they applied for and an invitation to interview |
| Details | Interview type, date, time and length |
| Place | The address, video link plan or phone number |
| Reply | A clear request to confirm, with a reply-by time |
| Sign-off | Thank you, then your name and company |
Text, Email or Phone Call: Which Should You Use?
| Situation | Best choice |
|---|---|
| Quick scheduling | Text, with two time options |
| Many details to share | Email, with the address, link and what to bring |
| Candidate asked for a call | Phone call, then a text to confirm |
| No reply to a text | Short follow-up by text or email after a day or two |
How to Adjust the Message for Each Sender
| Sender | What to stress |
|---|---|
| In-house recruiter | Your name, the company and the role in the first sentence |
| Staffing agency | The agency name, the client company and the role |
| Hiring manager | Your title, the team and what stood out in the application |
| Event or group interview | The date, time window, address and what to bring |
How to Write an Interview Invitation Text Message
- Start with who you are. Give your name and company so the candidate knows the text is real.
- State the purpose. Name the role and invite the candidate to interview.
- Offer clear options. Give two dates and times, or a window, to make replying easy.
- Add the key details. Include the length, the interview type and the address or video plan.
- Ask for a reply. Set a reply-by time so you can hold the spot.
- Stay professional. Use full sentences, no slang and a polite sign-off.
Mistakes to Avoid
- Leaving out your name or company. Candidates may ignore a text from an unknown sender.
- Being vague about the time. Give a date, a time and a time zone if needed.
- Writing too much. Move extra details to an email.
- Using slang or emojis. They can weaken a professional first impression.
- Forgetting to ask for a reply. End with a clear question or request.
- Skipping a proofread. Wrong dates cause missed interviews.
Your Interview Invitation Text Checklist
Tick each item as you finish it. The counter keeps score.
Frequently Asked Questions
What should I include in an interview invitation text message?
Your name and company, the candidate’s name, the role, the type of interview, one or two dates and times, the address or video plan and a clear request to reply.
Is it professional to text a candidate about an interview?
Yes, when the message is clear, polite and short. Many candidates give a mobile number on their application, and a text is a quick way to start scheduling.
How long should the text be?
Keep it to a few short sentences, roughly 50 to 100 words. Put the details in an email if the interview needs a longer explanation.
How do I keep the text from sounding too casual?
Use the candidate’s name, full sentences and polite wording. Skip slang, abbreviations and emojis, and sign with your name and company.
Should I offer more than one time?
Yes. Two clear options make it easy to reply, and you can add an offer to find another time.
What if the candidate does not reply?
Wait a day or two, then send a short follow-up by text or email with the same options and a reply-by time.
Should I send an email as well?
It helps. Use the text to confirm the time, then send an email with the address, the video link, the interviewer’s name and anything to bring.
Can I use WhatsApp or another app?
Yes, if the candidate prefers it and your company allows it. Keep the tone and wording as professional as a text.
Should I mention the interviewer?
Yes. Naming the person and their title helps the candidate prepare and shows that your team is organized.
Can I copy these samples word for word?
Use them as a guide. Replace every name, date, address and detail with your own, and tailor the message to the role and your company.
Conclusion
A strong interview invitation text is brief, polite and specific. Say who you are, name the role, offer two times and ask for a reply. Then use the builder above to write yours.
Related Reading
- Thank you letter and email for interview invitation
- Thank you email for second interview invitation
- How to write an email about the status of an interview
- Courtesy visit invitation letter sample
- More interview samples
Note: Names, companies, addresses and dates in the samples are fictional, and company names were web-checked for exact matches. Nothing here guarantees a reply, an interview or a job.