Many people confuse the roles of deputy clerks and law clerks, often believing that they are the same thing. They are not. A deputy clerk is an individual who performs a variety of clerical and administrative duties in a state, county, city or federal state system. His or her main work is to ensure that court proceedings are handled properly and that requirements for court documents are timely filled.
Deputy clerks assist and respond to queries from attorneys, judicial officers, law enforcement officers and the public in general. A high school diploma or a GED is usually sufficient to work as a deputy clerks – if you have had some experience of working in a law capacity, you will be deemed a great choice to hire as a deputy clerk. Working as a deputy clerk requires you to possess excellent organizational skills and knowledge of the judicial system. Legal terminology, ability to manage jury systems, capability of safely handling hazardous evidence, and ability to manage court record systems are all prerequisites of working as a deputy clerk.
Typically, a deputy clerk is provided with on the job training to get him or her acquainted with the work when hired. If an individual hosts relevant skills already, he or she will be trained to brush them up. Here is a list of duties that one performs in the role of a deputy clerk:
• Respond to inquiries from lawyers, judicial officers and the public in general, while remaining within the confines of professional decorum
• Prepare, review and process legal documents, correspondence and motions and orders
• Complete forms related to court proceedings and ensure that they are submitted in a timely manner
• Collect and process payments such as court fees and fines and ensure that appropriate receipts are tendered
• Prepare dockets of scheduled cases and record documentation of name changes, marriage licenses and adoption records
• Assist with court proceedings by recording minutes of each assigned trial, marking evidence exhibits, calling witnesses and swearing in jurors
• Prepare and maintain records of filing fees, bond monies and fines according to established protocols
• Receive and process cases by assigning docket numbers and ensure that they are submitted to court in a timely manner
• Set bench trials, issue summons and warrants and record continuances as appropriate
• File probation reports and ensure that copies of records and reports are accurately and confidentially maintained
• Draft and type correspondence to clients and other parties, and prepare periodic statistical reports on activity levels
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