Medical Records Supervisor Job Description, Duties and Responsibilities

Updated September 13, 2020
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Job Description

All medical facilities have medical records management and supervision needs, some more profound than others. In order to make sure that these needs are met properly, it is important to hire a supervisor to do the rounds.

A medical records supervisor is hired specifically to create and implement medical records and filing systems. These individuals need to make sure that all data under their supervision is kept safe and confidential at all times.

Position Requirements

Working as a medical records supervisor means that you will need to possess a degree in medical administration, and some experience handling medical records systems. The work of a medical records supervisor is complex, as there is a lot to look into and handle.

Skills & Knowledge

To be able to do justice to this work, it is imperative for people working at this position to be highly organized, possesses great insight into handling medical records management work, and have deep knowledge of medical terminology.

In addition to this, you will need to be greatly analytic of mind, and possess exceptional skills in communicating with different types of people.

Prior experience in the role of medical records supervisor or manager is also necessary if this is the career path that you want to take up. 

As a medical records supervisor, here is what you will be doing on any typical day at work:

Medical Records Supervisor Duties and Responsibilities

• Assess the facility’s need for handling medical records and files, and create and implement core systems to meet these needs

• Modify medical records systems, ensuring that they comply with licensing and ambulatory care requirements and protocols

• Develop and implement policies and procedures to preserve the confidentiality of information within medical records and files

• Assist members of the medical staff by providing them with information regarding patient data and medical records

• Verify the authority of individuals requesting medical and patient information before retrieving data

• Provide support in the design, development, and implementation of patient information systems, to include receiving, storing, processing and communicating data

• Evaluate indexes pertaining to filing systems, and provide modifications as necessary

• Monitor chart entries to ensure that all fields are accurately and completely punched in

• Conduct random audits of medical charts to ensure their integrity and completeness

• Resolve issues pertaining to release of confidential information, misplaced information, or unhappy clients / patients

• Create and maintain effective relationships with other facilities in a bid to exchange medical information

• Ensure that all administrative and health statistics are maintained for use by physicians and other medical professionals

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