A management assistant may be hired at the entry level or not, depending on the specifics of what the hiring manager wants. Management assistants provide paraprofessional and technical support to projects and programs, ensuring their success and completion. A management assistant typically provides highly responsible administrative assistance including conducting specific and moderately complex analysis of a wide range of departmental activities. One of the main jobs of a management assistant is to participate in the coordination of assigned activities with other departments and external agencies.
To work as a management assistant, you have to possess a bachelor’s degree in business, communications, public administration or a related field. Ability to gather and analyze data, manage a variety of ledgers, logs, records and reports, and exceptional insight into preparing and submitting clear and concise reports are basic requirements of this work. In addition to this, it is important for management assistants to possess some sort of research, administrative and analytic experience or exposure, if this is the line of work that they choose to take up. The ability to adapt to changing technologies and learn functionality of new equipment and systems are also requirements to work as a management assistant.
Some of the main duties that a management assistant is expected to perform are provided in the list below:
• Review and analyze reports and financial data and implement direct communication processes with internal and external participants
• Provide technical and paraprofessional support to assigned projects and assist in the analysis and monitoring of department projects
• Evaluate and develop best practices for information management pertinent to assigned projects
• Collect and compile data that supports the formulation of department policies, goals and procedures
• Develop new program elements and provide modifications to meet the goals and objectives of the project
• Coordinate and monitor the daily operations of assigned projects and program areas, providing administrative detail and support where required
• Conduct surveys and perform moderately complex research and statistical analysis, along with preparing and submitting correlating reports
• Assist in coordinating marketing and public relations programs, along with preparing and disseminating newsletters and other publications
• Provide technical and functional supervision of interns and handle basic office management duties as required
• Respond to inquiries regarding project scopes and progress to external and internal partners
• Collect and organize information regarding grant availability and funding cycles of grantors
• Write grant applications in response to requests for proposals and submit and track grant applications