Business letters are an integral part of formal communication between two professionals.

These letters can be written in different capacities and types vary depending on the situation.

Some widely used business letters may include resume cover letters, thank you letters, resignation letters, reference or recommendation letters, hiring letters, information letters – the list goes on!

All business letters have set formats and protocols that need to be followed when writing one. While you might play a little with the structure and language of a business letter, recipients expect that some things remain professional at all times. One major example of this is the salutation – how a business letter is begun.

Here are a few samples of popular business letter salutations that people use nowadays to start their letters:


Salutations for Business Letters


1. Dear John:
2. Dear Ms. Higgins:
3. Dear Mr. Clarke:
4. Respected Sir / Madam:
5. Ladies:
6. Gentlemen:
7. Ladies and Gentlemen:
8. Dear Sir or Madam:
9. Dear Hiring Manager:
10. Greetings!

It actually depends on who you are writing to and how much information you have.

If you are writing to a company and do not have information on who will receive your letter, it is best to start with the person’s designation – Dear Hiring Manager.

It is a good idea to try and find out the name of the person who you are addressing the letter to so you can make it more specific – Dear Mr. Clarke will work here. If you are writing an informative letter, you can start out by writing Greetings!

Let us now have a look at some popular sign offs:

1. Kind regards,
2. Sincerely yours,
3. Regards,
4. Sincerely,
5. Cordially,
6. Best regards,
7. Warm regards,
8. Truly yours,