Executive Secretary Job Scope

Executive secretaries provide high level clerical and administrative support to company executives such as CEOs or presidents. This may include scheduling appointments, preparing correspondence and presentations and managing expense reports. A person working at this position is required to possess some experience working as a general secretary and have in depth knowledge of working with technology.

Executive secretaries are required to possess excellent communication skills as they perform many related activities such as taking and recording minutes of the meeting. They also receive telephone calls and provide information to callers, which is why they need to have a pleasant demeanor. The ability to handle high volume work is something that needs to be inherent in an executive secretary.

People looking for a position as an executive secretary can get assistance from the example below when making their resume.


Executive Secretary Resume Example


Selma Henderson

1002 Joyce Drive | New City, NY 63800 | Cellular: (999) 999-9999 | Email:


Highly determined individual with 3+ years’ progressive experience working in a secretarial role. Track record of handling administrative and clerical functions with professionalism and tact. Possess great capability to make decisions where precedents are not established. Hands on experience of using diplomacy and discretion while handling confidential information.

● Calendar maintenance● Meetings coordination● Handling phone calls
● Files maintenance● Recording minutes● Travel arrangements
● Records organization● Reports preparation● Financial records
● Letter / memo composition● Meetings arrangements● Supplies maintenance


● Overhauled the executive filing system by taking out redundant information and making the system more efficient
● Created several presentations and charts for executives’ use at seminars and conferences
● Trained seven secretaries to be deployed to different branches of the company
● Introduced an online scheduling system thereby ensuring efficiency in managing executive meeting and conference schedules


Executive Secretary
Hawart Inc. New York City, NY | March 2011 – Present

• Coordinate office management activities to aid executives
• Research and compile confidential documents
• Take and record minutes of the meeting
• Screen incoming correspondence and ensure delivery to intended recipient
• Create and maintain a liaison between executives
• Compose letters and other correspondence
• Produce reports and charts
• Prepare meeting agendas and collect related material
• Review and proofread documents for executives’ signatures
• Oversee office budget and recommendations on office expenditure

ABC Company | Atlantic City, NJ | July 2010 – March 2011

• Took telephone calls and relayed messages
• Maintained diaries and arranged appointments
• Typed documents and manage filing activities
• Organized meetings and prepared agendas and materials
• Handled correspondence

Atlantic Community College, Atlantic City, NJ
Associate in Office Management

• Dynamic organizational skills
• Exceptional leadership qualities
• Ability to work on own initiative
• Capability of communicating effectively