It is a good idea to distribute a memo to office staff regarding the cleanliness of the office. By writing a small memo, your office will become a shining clean and fresh place in no time at all, leaving you with extra business and clients.


Sample Memo to Keep the Office Clean


Managing Director
AAA Company
33 Example Street
Houston TX 69888
(999) 999-9999

May 17, 2016

All Staff of AAA Corporation


Dear Team Members:

I expect you all are fine and enjoying your work at AAA Corporation. Since our inception, we are enjoying positive feedback from clients because of our hard work and enthusiasm to perform our tasks efficiently.

I, as a Managing Director of AAA Corporation, observed that cleanliness in our office is not up to the mark. I suggest the following actions should be performed by all workers in order to keep the office clean.

• Keep a handy dusting tool such as the swiffer duster in your desk drawer and use it occasionally
• Always place a liner in your trash-bin for speedy emptying and replacement of the trash
• Put a canister of sterilized wipes in your office drawer or closet for quick cleanups of coffee spills
• Regularly clean the mouthpiece of the phone

Although cleanliness in the office is the duty of cleaning staff, but we have to recognize our individual responsibility for a clean and sanitize office environment. Please understand your responsibilities for the cleanliness of office which will result into a quick growth of our company and consequently a high increment in salary.

Thank you all.



John Doe