Proof of Income Letter from Employer (3 Samples)

Updated on: July 21, 2023

You may be asked to provide proof of your income if you are applying for a loan, looking for a house, or traveling to another country.

This document provides information about what an individual is earning and if they have the capacity to pay back a loan or make mortgage payments.

Such a letter is usually written by an employer and states three things:

  1. Employee’s designation
  2. Employee’s standing in the company
  3. Employee’s salary information

These three things are enough to gauge if the individual is financially stable.

Proof of income letter may also include information about how long an individual has worked at a company and the status of his employment.

So if you are applying for a personal loan or buying a house, it is important for the lending company to know that you are financially stable enough to pay back the monthly installments.

You will need to provide your employer with information on why you need this document so that he or she can word it accordingly.

Proof of income letters are usually written to the concerned person as opposed to being written with a to whom it may concern header – unless specified otherwise.

See also: No Income Letter Sample

As far as standard proof of income letters are concerned, here is an example of how they are worded:

Proof of Income Letter from Employer (Template 1)

July 21, 2023

To Whom It May Concern

RE: Proof of Income for [Employee’s Full Name]

I, John Doe, in my capacity as HR Manager at ABC Company, am writing this letter to confirm that Ms. Sara Chris is an employee of our organization and is currently employed with us.

Ms. Sara Chris has been employed with ABC Company since January 2017. Currently, she holds the position of Administrative Assistant. She is a valuable member of our team and has consistently performed her duties with utmost professionalism and dedication.

As of today, she has a gross annual income of $54256. This income is inclusive of base salary, bonuses, and any other forms of compensation provided by our company.

Should you require any further information or clarification, please do not hesitate to contact me directly at (000) 956-9565 or via email at [Your Email].

Thank you for your attention to this matter.

Sincerely,

John Doe
HR Manager
ABC Company
[Company Address]

Proof of Income Letter from Employer (Template 2)

July 21, 2023

To Whom It May Concern

RE: Proof of Income for [Employee’s Full Name]

I am writing this letter to confirm that Mr. John Doe is a current employee of XYZ Company. He has been employed with us since May 2020.

As of today, Mr. John Doe holds the position of Receptionist. He works on a full-time basis and earns a monthly gross income of $[Gross Income]. This income includes [details of any additional income or benefits, if applicable].

Please be advised that the aforementioned information is accurate and up-to-date to the best of my knowledge.

If you require any further verification or have any questions, please do not hesitate to contact me at (000) 521-5210 or via email at [Your Email].

Thank you for your attention to this matter.

Sincerely,

Your Name
Your Designation
Company Name
Company Address

Proof of Income Letter from Employer (Sample 3)

July 21, 2023

Mr. Paul West
Loan Officer
Bank of America
889 Donaldson Road
Atlanta, GA 25354

Dear Mr. West:

The purpose of this letter is to provide income verification for Mr. Justin Timber who is working as a Project Manager for Green Earth and has applied for a home loan from your bank.

I can confirm that Mr. Timber’s annual salary is $89,253, which is equally distributed over 12 months. He is also paid on a per-project basis – since he manages to complete at least three projects each year, he earned $5777 (approximately) quarterly in addition to his monthly salary. Green Earth gives all its employees a 20% bonus each year, which may also be considered as part of his annual income.

Mr. Timber has been working for Green Earth since May 2000 and is considered an employee in good standing. At this point in time, I foresee no reason for his income not to follow the predicted path it is on at the moment. Please find a copy of Mr. Timber’s salary statement for last year which includes both project earnings and bonuses as well.

If I can be of any further assistance, please feel free to contact me.

Best regards,

John Navy
Project Director
Green Earth
232 Some Ave
Atlanta, GA 20111
(777) 777-7777
johnnavy @ greenearth . org

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