Position Overview

Administrative Assistants give advanced secretarial support by conducting research, preparing numerical reports, handling information requests, and performing bookkeeping functions, for example; preparing mail, receiving guests, arranging meeting calls, and scheduling conferences.

These professionals are accountable for a range of organizational and clerical duties essential to run a business professionally. They act as an information manager for a workplace, diagram and plan gatherings and appointments, arrange and preserve paper and electronic files, administer projects, perform research, and give information through the telephone, postal mail and email. They might handle tour arrangements of the company employees as well.

Following are some standard duties of an administrative assistant resume and might be used in the experience section. If you want to use these duties for a past job, you have to write these in past tense.

Job Duties of Administrative Assistant for Resume

• Welcome guests and decide whether they should be given right of entry to meet specific individuals

• Ensure that customers or visitors are entertained properly until they meet the appropriate person

• Handle telephone calls and relay messages

• Oversee office’s filing and record management needs

• Attend meetings, take minutes of meetings and ensure that they are recorded properly and distributed as instructed

• Arrange for payments to contractors and vendors by creating liaison with accounting departments

• Prepare and distribute correspondence such as memos and letters

• Schedule meetings and prepare appropriate agendas for meetings and conferences

• Arrange for executives’ travel and accommodation logistics

• Ensure that packages for board meetings are prepared and distributed in time

• Maintain inventory of office supplies and ensure that low supplies are ordered in time

• Ensure that office equipment is in running flawlessly at all times and arrange for equipment repairs and maintenance

• Schedule and assign administrative projects and ensure that results are expedited

• Prepare administrative reports for the benefit of the management

• Make sure that confidentiality is maintained for both verbal and written information

• Handle administrative issues and conflicts in accordance to the company’s policies

• Assist data entry staff with performing data entry tasks by providing informational support to them

• Organize and direct office services, for instance; records and budget preparation, workers, and maintenance so as to aid executives

• Prepare memos, invoices, reports, and financial statements by means of word processing, spreadsheet, database, and presentation software such as PowerPoint

• Ensure quick response to routine inquiries

• Open, arrange, and deal out incoming mail such as faxes and email

• Arrange agendas and make arrangements for committee, board, and special meetings