File Clerk Job Overview

A file clerk, in any setting of office, is responsible for managing all kinds of databases, files, folders and manual records, and create new entries as required. S/he is also accountable for answering all queries about the business records. S/he also removes all outdated records, logs all data which is removed from the database or library. Furthermore, this professional implements fresh filing systems as intended for. S/he may also be responsible for the necessary office duties such as faxing and photocopying. File clerks are employed by a number of settings such as hospitals, universities, healthcare facilities, private institutions and government departments.

Following are a number of sample job duties and responsibilities of a File Clerk. You may use some of these statements in your resume in order to make it more attractive.

 

Detailed Job Description for File Clerk Resume

• Read all kinds of incoming material to establish essential information, for example content or title
• Retrieve, sort, and file all information
• Maintain an arranged file room
• Assists in training of other clerical staff in scanning key documents
• Maintain a day by day productivity log of scanning and indexing activities
• Interact with clients, visitors, staff and the public
• Copy and fax, sort mail. hand out reports and memos
• Sort material in accordance with filing system used
• Collect materials to be filed from company and staff
• Stamp files and materials received
• Record materials removed and take back those not returned
• Remove and trash out-of-date materials
• Assist with typing as required
• Screen and direct incoming calls
• Determine routine problems in office
• Place essential papers and materials in files
• Take photographs of all records by means of microfilming equipment
• Add or remove data to file records
• Help other office workers
• Type and file information on folders
• Find out where material will be filed
• Locate and eliminate materials from files upon request