A to-whom-it-may-concern letter is written in several situations including recommending a student or an ex-employee for a job or an educational course. These letters are titled this way because they are intended for anyone for whom it has an importance and is not directed at anyone specifically.
While there are no set rules and regulations that govern this type of letter, there are some considerations as far as the format is concerned.
Refer below for a standard format:
May 8, 2016
To Whom It May Concern
I am writing to recommend Anna Smith for the position of an editor at your organization.
Anna has worked as a dedicated Editor with our organization for 2 years. She was responsible for our monthly company magazine, and had to make sure not only that it came out on time but that the content was relevant to the business we’re in. She was supervisor to three Assistant Editors.
Anna has done an excellent job during her tenure. She managed to get the flailing magazine up and running and its quality improved drastically. She has excellent verbal and written communication skills, an effective management style, and is extremely organized.
She was always willing to help and had an excellent working relationship with the magazine’s writers, which can often be a difficult task because creativity is involved. She would be an asset to any organization as she has been for ours. I genuinely recommend her and wish her luck in any endeavour she chooses to pursue.
WWF – USA
natasha.b @ abc . com