A to-whom-it-may-concern letter is written in several situations including that of recommending a student or an ex-employee for a job or an educational course. These letters are titled this way because they are intended for anyone for whom it has an importance and is not directed at anyone specifically.
While there are no set rules and regulations that govern this type of letter, there are some considerations as far as the format is concerned. Refer below for a prescribed format:
TO WHOM IT MAY CONCERN
I am writing to recommend Anna Smith for the position of an editor at your organization.
Anna had been working as an Editor for two years with our organization. She was responsible for our monthly company magazine, and had to make sure not only that it came out on time but that the content was relevant to the business we’re in. She was supervisor to three Assistant Editors.
Anna has done an excellent job during her tenure. She managed to get the flailing magazine up and running and its quality improved drastically. She has excellent verbal and written communication skills, an effective management style, and is extremely organized.
Anna was always willing to help and had an excellent working relationship with the magazine’s writers, which can often be a difficult task because creativity is involved. She would be an asset to any organization as she has been for ours, and I recommend her for and wish her luck in any endeavor she chooses to pursue.
WWF – USA
natasha.b @ abc . com