As an integral part of the support system within an office, executive assistants perform many tasks that help offices run smoothly. They provide high-level support to business managers, executives and CEOs by managing day-to-day operations like organizing files and records, planning and scheduling appointments and meetings and managing correspondence.

Executive assistants work in many environments like schools, businesses and NGOs and while the essence of their work remains the same, they may be expected to provide services in accordance to the industry they are working in. Essentially, they anticipate and respond to the needs of managers or executives that they are working for by planning and addressing to issues accordingly. They also coordinate meetings for them and provide them with heads up on the time, venue and agenda of meetings.

Executive assistants are important especially because they represent the companies that they are working for; they are usually the first point of meaningful contact for visitors, guests and customers. If you want more detailed information on what an executive assistant does, refer to the list of duties below. These statements can be written in experience or employment section to make a good resume for an executive assistant job.


Executive Assistant Duties and Responsibilities

• Act as a first point of contact by representing the company in a positive manner
• Provide customers and visitors with information on the company’s services
• Assist managers and executives with scheduling appointments and events
• Manage travel and logistics details for staff
• Assist in interviewing and training of junior staff
• Prepare event briefing materials for executives
• Coordinate attendance of participants by managing complex schedules
• Take and record minutes of the meeting
• Manage office budgets and prepare budget addition requests
• Process expenses and generate and manage correspondence
• Screen telephones and direct calls to appropriate staff members
• Independently sort mail and disseminate mail
• Act as liaison between departments to facilitate communication at the executive level
• Schedule and organize departmental project activities
• Provide project support by managing research activities
• Analyze important data and create reports for the benefit of executives’ review
• Maintain inventory of office supplies and equipment
• Expedite procurement of office supplies
• Manage staff and volunteers
• Prepare periodic staff movement sheets
• Manage both paper and electronic filing systems
• Ensure that all departmental deadlines are met
• Create and deliver presentations in order to facilitate staff inductions
• Update executives on the status of important corporate clients
• Take staff meetings in the absence of executives