Event coordinators are responsible for managing all small and big details of an event under their supervision. This may include something as trivial as flower arrangements or as important as employee management. They strive hard to ensure that all details of an event are jelled smoothly and are on schedule.
In fact, an event coordinator is required to perform tasks of diverse nature, varying from client handling, budgeting, vendor dealing, financial negotiations and graphic designing. This calls for a candidate with an outgoing and versatile personality. To demonstrate your job relevant skills, you require confidence and to be confident it is very important to prepare for your interview. You might not know the exact questions you will be asked, but it only takes a bit of research to get prepared for your interview.
Following are some sample event coordinator Interview Questions along with a brief reflection on appropriate answers.
Q. What are your greatest strengths and weaknesses?
(It goes without saying that the strengths you mention must be job specific, however the weakness part is difficult. You can dodge the question by mentioning a weakness that could prove to be an asset in the specific field. Sample answer follows)
A. My biggest strength is creativity. My supporting strengths include team work, communication and negotiation. My greatest weakness is perhaps that I am a perfectionist and never settle for anything less than perfection.
Q. What are the typical responsibilities of an event coordinator?
(Do some web research for this, read the job advertisement responsibilities section carefully, home work you do before an interview counts!)
A. An event coordinator is pretty much responsible for all major and minor aspects of the event. S/he is responsible for understanding client requirements, translating the same into an event plan, negotiating with vendors to attain prices that fall within budget and ensuring the event is managed tactfully, each chunk being completed timely.
Q. What technical expertise do you offer?
(Make sure you mention all the technical/ software knowledge you posses that is utilized by an event manager)
A. I offer exceptional command over Visio, MS Office, SAP and EBMS.
Q. Explain a situation where you feel your boss was wrong and how did you handle the same?
(Never speak any bad word about your previous boss or employer)
A. I am of the opinion that boss is always right. Once it happened that a client demanded a very unusual interior and my boss rejected it twice. I then convinced the boss to allow me to regard the client preferences, which he ultimately approved, and the customer was very happy with the design. I believe talking about things always helps.
Q. How would you ensure efficiency while working as an events coordinator?
A. I believe that I possess the time management skills and the ability to ensure detail orientation which is the key to efficiency.
Q. What are some of the challenges you think are part of this work?
A. Meeting deadlines and keeping clients happy!
Q. How would you prioritize an event?
A. Priorities usually depend on the event time and size. I usually find out what a client feels is the most important part of his event and I focus on that primarily.
Q. Tell me of a particularly disastrous event that you had to manage. How did you cope?
A. One big event that I coordinated got rained on! The met office hadn’t predicted inclement weather but I was ready with canopies anyway since I plan ahead of time!
Q. What types of clientele have you managed events for?
A. I have had the opportunity to manage both corporate clients and private ones so I have managed meetings, conferences, weddings, parties and even racing events!
Q. Why did you leave your last job?
(Even if you left the job because you feel the company, management and HR was pathetic, do not mention this! Keep your answer objective. State an external reason)
A. I left because I felt I need to utilize my expertise on a bigger platform.